Receipt AI

Receipt AI is an expense capture service that turns a photo of a receipt into a categorized, reconciled transaction in QuickBooks Online or Xero. Users send receipts by text message, email or WhatsApp, or drag them onto the web app; the AI extracts the date, vendor, tax, total and line items, assigns a category and syncs the record to the accounting file, where a one click reconciliation matches it against the bank feed. It is aimed at business travelers and field staff who collect receipts away from a desk, and at the bookkeepers and accounting teams who process them. Contractors and construction teams are a named audience, with purchase order and project expense tracking alongside the standard expense report. The service reads 39 languages and a range of document types beyond receipts, accepts JPEG, PNG, PDF, TIFF, WEBP, HEIC and HEIF files, stores data encrypted and reports spending by project. Pricing is not published on the website. The site offers a free trial and directs visitors to sign in or create an account, but it does not list plan names or amounts. The practical differentiator is the capture channel: because receipts arrive by SMS or WhatsApp, staff need no app installed, which matters for crews and travelers who will not adopt another tool.